Managing Director - West Coast
This role reports to the CEO, Kelly Montez, and is responsible for supporting and advancing her executive initiatives for the agency and industry as a whole, as well as overseeing and supporting photo and motion projects for the roster of artists she represents.
The purpose of this role is to maintain forward progress on all projects and increase the CEOs capacity and productivity. Key duties in this role include: administrative and strategic support for industry initiatives, project management for photo/motion division, executive-level project management, and supporting the CEO and East Coast Managing Director with all west coast projects. The role is based in Los Angeles and requests an in-office commitment of 2 - 3 days per week.
Photo/Motion Project Management - 25 hours/week
- Partner with the CEO to manage client communication for her artists and clients, so that all projects run smoothly, on schedule and under budget. Responsibilities include:
- Gathering and interpreting creative briefs and arranging artists calls
- Collaborating with in-house and external Producers on project estimates
- Providing light production support to producers as/if needed for smooth project execution(ex: crew & studio holds, overseeing payroll)
- Managing the artist treatment process on project pitches
- Coordinating with Producers and Photo Billing Manager on all financial matters related to photo/motion projects, including advance invoices and timely job wrap
- Populate CRM system and Financial Spreadsheet
- Inputting and organizing all client contact information, inquiries, call sheets, projects and promotional outreach on a daily or weekly basis
- Develop and maintain strong relationships with our artists and understand their vision
- Learn their workflow and how to advocate for them on projects
- Participate in annual game plan meetings to analyze their business and set goals
- Brainstorm test markets/projects to continue innovation and growth
Industry Initiatives - 10 hours/week
- Work alongside the CEO to develop Commercial Photography industry initiatives, whether for Apostrophe or the industry as a whole
- Develop programming and educational seminars for industry in person events
- Manage any external PR initiatives - including client gifting and Apostrophe event/holiday planning
Executive Project Management - 5 hours/week
- Jumpstart CEO’s internal and external communication
- Assist in promotional initiatives by compiling mailing lists and messages in CRM
- Quarterly Re-caps to the Roster
- Creates bi-yearly Agency game plan alongside COO, VP Business Development and EC Managing Director
- Analyzes data from our CRM, web analytics and financial data to assist in the development of an agency promotion plan
- Plans, organizes and schedules in an efficient, productive manner. Focuses on key priorities and keeps CEO updated with plans.
- Speaks and writes clearly and articulately. Maintains this standard in all forms of written and verbal communication.
- Doesn’t let important details slip through the cracks or derail a project
- Enjoys details and structure, and has an innate ability to create order and systems, even in a chaotic environment.
- Looks for the upside of situations. Stimulates others to be productive, celebrates achievements, and maintains optimism.
SUCCESS IN THE ROLE WOULD LOOK LIKE
- Giving CEO time back on her schedule so that she can execute weekly promotional initiatives
- Developing and maintaining strong relationships with artists, team members, and clients
- An in depth understanding of all the steps required to successfully estimate a bid
- A clear understanding of how to utilize all sales, marketing and production systems including CRM (Copper), Google Docs, BlinkBid, Todoist
- Increase Apostrophe’s visibility within the photo/motion community through successful industry events
- The belief that anything is possible with hard work
- Approach to business is warm and friendly
- Team-oriented, enjoy collaboration with and supporting co-workers
- Self-starter, recognize and seize opportunities
- Kind, approachable, coachable, and considerate
- Solution-oriented, take an active approach to solving an issue, inefficiency or dilemma
- Invested in developing and evolving as professionals in our industry
- Work hard and acknowledge each other when goals are achieved
- Comfortable with an ever-changing environment and list of priorities
- Impeccable communication skills, both written and verbal, and a strong understanding of professional norms when it comes to phone and email etiquette
- Salary TBC: $80k - $110k, depending on experience yearly, paid in bi-weekly installments by direct deposit
- Bonus Target: 20% of annual salary, based on company performance and personal achievements
- 18 days paid vacation, plus major holidays and year-end break
- Healthcare benefits after 90-Day Introductory Period + 401K plan after 12 months
- Regular office hours are Monday-Friday, 9:00 am - 6:00 pm PST
Apostrophe is a Woman and Minority owned artist representation agency with offices in New York and Los Angeles.Throughout our 20 years in this business, we’ve done things differently. At the core we believe in Better Representation – for our individual talent, our clients and for the industry at large.
We represent a phenomenally talented and diverse group of photographers, directors and stylists who work across a variety of established and emerging media. Across their unique styles and perspectives, they are united by their innovation, their creativity, and their passion for this work.
Apostrophe is made up of a multi-disciplinary team of creative professionals, adept at translating our clients’ and artists’ needs and goals into exceptional work, bringing each and every project to a successful outcome. On every project we aim to exceed client expectations throughout the entire experience. We do so by working harder and working smarter. With equal emphasis on Creative and Professional, we bring a progressive, passionate and informed approach to representation.
Apostrophe LLC is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, military service, or any other legally protected characteristics.